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Data Conversion - Atlanta IT Service
Atlanta IT Services - also known as Atlanta Information Technology
Services Is an Atlanta IT Service Provider and A Managed IT Service
Provider for Small Businesses providing Atlanta Network
Administration Services, Atlanta IT Outsourcing, Atlanta Server
Support, Atlanta Server Service, Atlanta Server Sales and Service
and Atlanta Windows Server Support. We are a Microsoft Partner. We
See the Big Picture.
Data Conversion Services Overview
1. Data Conversion to Viewpoint Construction Software
2. Server and Workstation Selection
3. Establish Internet and Remote Communications
4. Network Administration
Data Conversion for the Viewpoint Construction Software:
Welcome to Atlanta Information Technology Services (AITS) Viewpoint
Data Conversion. We have been providing data conversion services for
Viewpoint clients since 1999. Since then, we have successfully
converted 30 plus clients from various accounting systems to
Viewpoint Construction Software. We help companies to successfully
migrate from their legacy accounting and project management systems
by automating the conversion process for importing master and
transactional data records. Each conversion is customized for each
company to meet their special needs. We help companies determine the
most efficient and effective method for converting their data to
ensure the successful and on-time migration and implementation.
Frequently Asked Questions:
What’s a typical Conversion?
A typical conversion begins by the customer (implementation team)
attending Viewpoint training in Portland. Once they return back to
their office, the team will setup a test company within the
Viewpoint Construction Software, establish a go-live schedule, and
determine the data conversion scope. With the data conversion scope,
AITS establishes a consistent and reliable connection to the legacy
system(s) and Viewpoint Construction Software. Next, AITS creates
customized scripts based on the customer’s needs to import the
master record data into the test company such as the vendors,
customers, employees and their deductions, equipment, jobs, chart of
accounts, subcontracts, purchase orders and other non-transactional
data. After the master records have been review, then AITS creates
the scripts in import the detail transactional data such as general
ledger detail by month, job cost detail by month, equipment cost and
usage, account payables that applies to subcontracts, purchase
orders, jobs and expense accounts. As each of the modules
transactions are imported, the customer (team) verifies the
integrity of the data. A couple of weeks prior to the conversion, a
company copy is performed. A company copy will copy the company
setup information from the test company to the live company. After
the copy, the master files are updated with from the legacy.
Typically, the legacy system is scheduled to end on a Friday and
that weekend is when the conversion is finalized. On Monday, the
payroll is ready and the rest of the modules follow as the
reconciliations for each module is completed.
How much history can be imported?
A several customers were migrating from an older system which they
no longer wanted to support and maintain; therefore, they requested
that all of the data be converted from their legacy system to
Viewpoint. However, most customers select the following:
1. Current job list with all of the job cost detail and related
billings
2. Open subcontracts and purchase orders with their related AP
invoices
3. Open payables plus history for the past year
4. Current equipment list and the related cost and usage
5. Several years of general ledger detail
6. Employees, employee deductions and payroll accumulations
7. All accounts receivables invoices, receipts and adjustments are
import which typically leaves the correct open balance as well as
the correct amounts billed and paid on the jobs.
Is imported data required for training?
No, it’s not required. However, AITS will work to provide converted
data from the legacy system for the training sessions.
Can you migrate to Viewpoint during the middle of the year?
Yes, the migration can occur at any time throughout the year. Most
customers will choose an end of month or quarter.
What about the payroll issues for a mid-year conversion?
The payroll accumulations are imported by month and reconciled to
the penny for tax reporting, union reporting, etc.
Does AITS provide a project management services for the
implementation?
Yes, we can assist companies in managing the implementation process.
Can AITS assist in the hardware / software selection for our
network?
Yes, we have helped companies implement and maintain network systems
from the Microsoft servers to the workstations.
How does AITS charge for the data conversion services?
AITS charges by the hour. The invoice will provide details of the
number of hours, date, description of work performed, and by whom.
Houston, TX – Construction Management System (CMS) on the AS/400
This Texas general contractor company has been building on a century
of trust with 97 years of business. With more than 600 active
employees and multiple companies, AITS successfully converted
companies from CMS on the AS/400 to Viewpoint Construction Software
for a November 5 start date. AITS converted their vendors with the
AP invoices, customers with AR invoices, chart of accounts with GL
detail, jobs with the detail for revenue and cost, employees, and
their subcontracts. What made this conversion unique? This company
implemented the Viewpoint Human Resource module which is integrated
with their payroll module.
Snellville, GA – COINS (Unix) and StarBuilder (Microsoft SQL)
This company is one of the largest heavy highway contractors for the
state of Georgia. Their legacy accounting software was COINS. In
addition, they acquired another company in the previous year which
was running StarBuilder formerly GEAC in a Windows environment. Our
objective was to convert both systems into one company in the
Viewpoint Construction Software. Migrating from one system to
another is challenging, however migrating from two different systems
into one is more challenging. AITS developed scripts to merge the
all of vendors, customers, chart of accounts, jobs, equipment,
materials, human resource records, employees and their deductions,
subcontracts and purchase orders. The detail transactions for some
of the larger vendors and customers were consolidated into one
account. All of the historical data for the jobs, general ledger,
account receivables and payables dating back to the mid 1980’s was
converted since the old servers were off maintenance.
With all of the challenges of merging two separate systems into
Viewpoint Construction Software, the system went live on time and it
reconciled to the penny.
Brookhaven, MS – CCAS, IBM RS/6000 Aix
This heavy highway / asphalt company has been paving the way since
1947. There legacy accounting system CCAS operated on an IBM RS/6000
Aix Operating System with the old green screen terminals. AITS
implemented there new network with IBM eSeries Servers, Microsoft
Windows Server, SQL Server, Printers, and there new IBM workstations
running Microsoft Windows XP. After the new network was installed,
the Viewpoint Construction System was installed. AITS continued by
converting their data in detail from the CCAS to Viewpoint
Construction Software. AITS converted their vendors with the AP
invoices, customers with AR invoices, chart of accounts with GL
detail, jobs with the detail for revenue and cost, employees,
equipment, material with inventory on-hand, and their subcontracts.
For Data Conversion Services, Contact Tim at:
(404) 538-1983 or email
 
As Needed Support
With Atlanta IT Services, there is no obligation to prepay or have a lengthy
contract. "We See The Big Picture" - Some customers need as needed
support and other clients need the security and reliability an Annual
Maintenance Agreement.
Do you have a server outage or need a small problem fixed? Contact us and get
support now.
Read more (coming soon) »
Our Monthly Maintenance Plans
Do you have 3 or more business computers and need the reliability,
relationship and security of a maintenance agreement? We will customize a plan
to meet your needs at a price that meets your budget requirements.
Read more (coming soon) »
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Jeremy Ano is the Co-Founder and CEO of Atlanta IT Services, Inc. A
native of the Atlanta area, Jeremy attended North Cobb High School in Cobb
County. Jeremy is a Microsoft Certified Professional and A+ Certified. Jeremy,
his wife Alesia and their 2 children attend Burnt Hickory Church of Christ.